Job Description

Motor Vehicle/Accounting Clerk:

DMV Title/Billing Specialist

Position Overview

Our family-owned new car dealership, proudly serving Morris County since 1965, has an outstanding opportunity for a  detail-oriented and results-driven Motor Vehicle Clerk/Accounting Clerk to join our close-knit team. In this role, you’ll be responsible for accurately processing vehicle titles, registrations, and deal documentation, ensuring compliance with state regulations while supporting the dealership’s accounting operations. We offer a  supportive, family-oriented, and stress-free environment where teamwork, accuracy, and respect are valued every day.

Key Responsibilities

• Verify deal documentation for accuracy and completeness.
• Post new, used, and wholesale deals, including commission calculations for sales staff.
• Prepare and submit state forms, process disbursements for taxes and fees, and file required paperwork with the DMV.
• Process new and pre-owned vehicle registrations using the dealership’s software system.
• Coordinate with outside services for out-of-state registrations.
• Manage pre-owned title transfers and prepare/distribute title envelopes.
• Track and follow up on all incoming titles to ensure timely completion.
• Maintain and reconcile schedules for tax, title, license payable, and lien payoffs.
• Review internal policies and procedures, identifying and reporting control issues to the Controller.
• Record and monitor error logs for process improvements.
• Process trade-in payoffs and verify Finance & Insurance (F&I) data for accuracy.
• Reconcile inventory schedules weekly and monthly as assigned.
• Audit F&I logs against accounting records prior to month-end close.
• Process manufacturer rebates and incentives.
• Perform additional accounting or administrative duties as needed.

Qualifications

• High School Diploma or GED required; coursework in accounting, business, or automotive administration preferred.
• Minimum of 2 years’ experience in automotive title processing and billing within a dealership environment.
• Strong attention to detail with excellent organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced yet relaxed office setting.
• Proficiency with dealership management software and Microsoft Office Suite.
• Excellent written and verbal communication skills.

Certifications & Licenses

• Notary Bond required.
• Valid driver’s license required.
• Must be fingerprinted for motor vehicle processing.

Compensation & Benefits

• Hourly Rate: $25.00 – $28.00 per hour (based on experience).
• Excellent work environment — small, supportive, and stress-free.
• Health, dental, and vision insurance.
• Life insurance coverage.
• Health Reimbursement Account (HRA).
• 401(k) retirement plan with profit sharing.
• Paid vacation and sick time.

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