Job Description

Job Description

Job Description

Key Responsibilities:

• Greet and welcome all visitors with warmth, professionalism, and a smile.
• Answer and direct phone calls using RingCentral; screen calls and relay messages accurately.
• Maintain a clean, tidy, and fully stocked front desk and reception area.
• Organize office supplies, restock breakroom and vending machines, and manage vendor relationships.
• Receive and distribute mail, packages, and deliveries.
• Issue visitor badges, maintain visitor logs, and support basic office security protocols.
• Schedule and manage conference room bookings, meeting setups, and cleanups (as needed).
• Order catering and refreshments for meeting/events.
• Arrange travel, lodging, and itineraries for staff members and guests, as needed.
• Assist with planning and executing in house events, recognitions, and celebrations.
• Support day-to-day clerical tasks, as needed.

Key Qualifications:

• 2+ years of office and/or front desk experience
• Proficient in Microsoft Office Suite and MacOS
• Excellent verbal and written communicator
• High School Diploma or above
• Ability to multitask, stay organized, and remain calm under pressure
• Professional demeanor, punctual, and a 'can-do' attitude
• Ability to handle confidential information with discretion and integrity
• Comfortable working in a independent role, and welcome to collaboration in a team setting
• Available occasionally for evening/weekend support around community or company events

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